Exciting Opportunity: Administrative Assistant & Receptionist – Join a Client's Busy Team in Morley!

Our client, a well-established and reputable firm based in Morley, is currently seeking a highly organised and motivated Administrative Assistant & Receptionist to join their busy team. This is a fantastic opportunity for an individual with strong administrative and reception skills to support a dynamic office environment. As a vital member of the team, you will assist fee earners and provide essential administrative support, ensuring the smooth running of the office while delivering excellent service to clients.

In this role, your daily responsibilities will include copy typing, reception duties, managing diaries, and providing a range of administrative support to ensure the team can work efficiently and effectively. You will have client contact both over the phone and face-to-face, so excellent communication and a positive attitude are essential.

Key Responsibilities:

• Reception Duties: Answer telephone enquiries, direct calls, and greet visitors in a professional and courteous manner.
• Copy Typing: Accurately transcribe documents, letters, and correspondence.
• File Management: Open new files, input new instructions onto the Case Management system, and maintain an organised filing system.
• Diary Management: Schedule appointments and maintain diaries for fee earners.
• Administrative Support: Produce relevant documents, manage correspondence, and perform general office tasks including photocopying, faxing, and filing.
• Client Interaction: Provide excellent client care, both over the phone and in person, ensuring their needs are met promptly and professionally.
• Office Support: Manage the office post, raise purchase orders, and assist with ordering goods as required.
• Case Management System Updates: Ensure accurate and up-to-date case files are maintained in accordance with team procedures.
• Health & Safety: Contribute to maintaining a safe and healthy working environment.
• Process Improvement: Support efforts to enhance office procedures and overall efficiency.

Key Skills & Requirements:

• Reception and Client Care: Professional, welcoming, and approachable manner when dealing with clients face-to-face and on the phone.
• Copy Typing: Fast and accurate typing skills with keen attention to detail.
• Strong Communication Skills: Confident, clear, and effective telephone skills to handle client queries and requests.
• Administrative Support: Ability to assist fee earners effectively with day-to-day tasks, ensuring smooth office operations.
• Organisational Skills: Strong ability to prioritise work, manage time efficiently, and meet deadlines.
• Ability to Work Under Pressure: Capable of managing a high volume of work and maintaining accuracy.
• Team Player: A flexible attitude and the ability to work well within a team.
• Computer Literate: Proficient in using office software and case management systems.
• Experience: At least 12 months of experience in a similar administrative or office-based role.

Why Join Our Client?

Our client offers a supportive, collaborative environment where you can grow and develop your career. Along with professional development opportunities, you’ll enjoy the following benefits:

• Professional Development: Learn and grow in a busy legal office.
• Collaborative Environment: Work with a friendly and experienced team.
• Career Progression: Opportunities for advancement within the firm.

If you are looking to take the next step in your administrative career within a welcoming and professional environment, we would love to hear from you. Apply today to become an essential part of our client’s Morley-based team!